Do your AV systems work with Zoom, Teams, and Webex equally well?

Yes — we design platform-agnostic rooms that are certified for Zoom Rooms, Microsoft Teams Rooms, and Webex Rooms simultaneously. Our one-touch join systems detect the meeting platform automatically and configure audio/video routing without user intervention. For clients standardized on a single platform, we optimize the hardware stack specifically for that ecosystem, achieving 99.5% first-call success rates across 3,000+ deployed rooms.

What is sound masking and does our office need it?

Sound masking introduces a low-level ambient background sound tuned to the frequency of human speech, making conversations beyond 15 feet unintelligible. Open-plan offices, healthcare facilities, and financial services environments benefit most — HIPAA and GLBA compliance often requires speech privacy measures. Our plenum-rated QT systems reduce speech intelligibility by up to 70% and can be zoned by department or floor to match your specific privacy requirements.

How do you standardize room designs across multiple offices nationwide?

We develop 3-5 standardized room templates (huddle, small conference, large boardroom, training, town hall) with identical equipment lists, mounting heights, display sizes, and control interfaces. Each template includes a detailed installation guide so that Room Type B in your Dallas office looks and operates exactly like Room Type B in Boston. This standardization reduces per-room support costs by 65% and eliminates the user confusion that comes from every room being different.

How disruptive is the installation process to our daily operations?

Most conference room installations are completed in under 4 hours per room for standard huddle/small conference configurations and 8 hours for large boardrooms with complex control systems. We pre-stage and pre-configure all equipment at our facilities before shipping to site, so on-site work focuses exclusively on mounting, cabling, and commissioning. For occupied offices, we schedule installations during evenings or weekends at no additional cost.

Can you monitor our AV systems remotely after installation?

Our remote AV monitoring platform tracks display status, codec health, microphone levels, network connectivity, and room scheduling system integration across all your conference rooms in real time. When an issue is detected — like a display going offline or a codec losing network connectivity — our support team is alerted within 60 seconds and initiates remote troubleshooting before your next scheduled meeting. This proactive approach resolves 80% of AV issues before users even notice them.

What should we budget for a standard conference room AV buildout?

A well-equipped huddle room (display, video bar, controller) typically runs $3,500-$6,000 per room. Medium conference rooms with ceiling mics, PTZ cameras, and control systems range from $12,000-$25,000. Executive boardrooms with multiple displays, DSP audio processing, and advanced control programming start at $35,000. We provide detailed ROI analysis showing that standardized AV deployments pay for themselves in 7-10 months through reduced meeting waste and IT support ticket elimination.

All SolutionsAudio Visual

Immersive
Experiences.

Conference room AV, digital signage, sound masking, and large-format display installations. Designed for collaboration and deployed for reliability.

3K+Rooms Equipped

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Overview

Audio / Visual Systems.

From executive boardrooms to all-hands auditoriums, IpOctet designs and installs AV systems that work every time the meeting starts. We handle the complete lifecycle — displays, audio DSPs, video conferencing codecs, control systems, and the low voltage infrastructure underneath. Our installations integrate seamlessly with Zoom, Teams, and Webex with one-touch join simplicity.

CTS CertifiedAVIXA MemberInfoComm StandardsUL Listed

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The Challenge

What Happens Without Audio / Visual Systems.

Failed Meetings

15 min avg— Frost & Sullivan

The average meeting loses 15 minutes to AV troubleshooting — finding the right input, pairing Bluetooth, reconnecting video. Across a 200-room enterprise, that translates to over 18,000 lost productivity hours per year.

AV Support Tickets

$1,400/room/yr— AVIXA 2024

Conference rooms generate an average of $1,400 in annual IT support costs per room from recurring issues like display failures, microphone dropouts, and HDMI connectivity problems that desktop support teams aren't trained to resolve.

Hybrid Friction

72%— Gartner 2024

Nearly three-quarters of remote participants report consistently poor audio and video quality in hybrid meetings, creating a two-tier experience that undermines collaboration, erodes culture, and drives disengagement among distributed teams.

Inconsistent Rooms

3x more— Workplace Study

Organizations with non-standardized conference rooms generate 3x more AV support tickets than those with uniform designs. Every unique room configuration requires separate training, spare parts, and troubleshooting procedures.

Our Process

How We Deliver.

Consult

Needs analysis for room types — huddle rooms, boardrooms, training centers, and town hall spaces.

Design

AV signal flow diagrams, equipment lists, conduit plans, and control system programming specs.

Install

Display mounting, speaker placement, DSP tuning, codec commissioning, and cable dressing.

Commission

End-to-end testing, UC platform integration, user training, and support documentation handoff.

Capabilities

What's Included.

Conference Room AV

Video bars, ceiling mics, DSP processing, and displays integrated with Zoom, Teams, and Webex platforms.

Digital Signage Networks

Commercial displays, media players, content management, and mounting solutions for lobbies and retail environments.

Sound Masking & Audio

Plenum-rated speakers, sound masking generators, and distributed audio systems for privacy and ambiance.

Video Conferencing

PTZ cameras, codec installation, and room scheduling displays for hybrid work environments.

Control Systems

Crestron, Extron, and Q-SYS programming for one-touch room control and automated scheduling.

AV Infrastructure

HDMI-over-IP, HDBaseT cabling, conduit, and dedicated AV rack installations in equipment closets.

By The Numbers

Proven Results.

0K+

Rooms Equipped

First-Meeting Success

Enterprise Clients

Avg Install Per Room

Business Impact

ROI That Justifies the Investment.

25 Rooms

$87K/yr

Estimated Annual Savings

75%

Cost Reduction

10 months

Payback Period

100 Rooms

$350K/yr

Estimated Annual Savings

75%

Cost Reduction

7 months

Payback Period

500+ Rooms

$1.75M/yr

Estimated Annual Savings

75%

Cost Reduction

5 months

Payback Period

Based on Frost & Sullivan meeting productivity data, AVIXA support cost benchmarks, and IpOctet project data from 3,000+ room deployments.

The IpOctet Advantage

Why Choose Us.

One-touch join for Zoom, Teams, and Webex — no fumbling with adapters or settings.

CTS-certified technicians ensure every installation meets AVIXA quality standards.

Sound masking systems protect speech privacy in open-plan and healthcare environments.

Dedicated AV networks prevent conferencing traffic from competing with business data.

Remote monitoring of all AV endpoints detects failures before the next meeting starts.

Standardized room designs across all locations ensure consistent user experience company-wide.

Why IpOctet

The Competitive Difference.

Capability	Local AV Integrator	Office Furniture Vendor	In-House IT
CTS-Certified Technicians	Sometimes
UC Platform Integration	Basic		Limited
Sound Masking Capability	Sometimes
Control System Programming	Sometimes
Nationwide Consistency	1-3 metros	Local only	1 site
Remote AV Monitoring	Limited
Standardized Room Types	Custom each time		Varies

Common Questions

Straight Answers.

“We outfitted 200 conference rooms across 15 offices in 4 months. Every room works identically — our executives can walk into any office and start a Teams call in seconds.”

Sarah Lin

Director of Workplace Technology, Professional Services Firm

4 Months

Rooms Deployed

Offices Nationwide

First-Call Success

Case Study

200-Room Hybrid Workplace Buildout.

Professional Services Firm — Conference AV Standardization

Standardized AV across 200 conference rooms in 15 offices. Certified Zoom Rooms with ceiling mics, PTZ cameras, and one-touch controls. Meeting setup time reduced from 5 minutes to 15 seconds.

Zoom Room Certification

PTZ Camera & Mic Install

Control System Programming

User Training

Discuss Your Project

What Happens Next

Your Engagement Timeline.

Day 1

Discovery Call

A 30-minute scoping call to understand your requirements, timeline, site count, and any existing infrastructure constraints.

Week 1

Site Survey & Assessment

Our engineers visit your site(s) for pathway analysis, environmental evaluation, and existing infrastructure documentation.

Week 2

Proposal & SOW

Detailed scope of work with itemized BOMs, project schedule, milestones, and a fixed-price quote — no hidden fees.

Week 3

Contract & Kickoff

Agreement finalization, dedicated PM assignment, kick-off meeting with your team, and materials procurement.

Week 4+

Staged Execution

Phased deployment with real-time tracking through our Hub platform, photo documentation, and weekly status reports.

Final Week

Closeout & Handoff

Test reports, as-built documentation, warranty information, and knowledge transfer delivered through your portal.

Explore More

Ready to Deploy.

One vendor. One standard. Enterprise-grade audio / visual systems at national scale.

Talk to Our Experts

Audio / Visual Systems.

CTS CertifiedAVIXA MemberInfoComm StandardsUL Listed

Get a Quote

Capability

IpOctet

Local AV Integrator

Office Furniture Vendor

In-House IT

CTS-Certified Technicians

Sometimes

UC Platform Integration

Basic

Limited

Sound Masking Capability

Sometimes

Control System Programming

Sometimes

Nationwide Consistency

1-3 metros

Local only

1 site

Remote AV Monitoring

Limited

Standardized Room Types

Custom each time

Varies

200-Room Hybrid Workplace Buildout.

Professional Services Firm — Conference AV Standardization

Standardized AV across 200 conference rooms in 15 offices. Certified Zoom Rooms with ceiling mics, PTZ cameras, and one-touch controls. Meeting setup time reduced from 5 minutes to 15 seconds.

Zoom Room Certification

PTZ Camera & Mic Install

Control System Programming

User Training

Discuss Your Project

ImmersiveExperiences.

Audio / Visual Systems.